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Tasks and time off

Staff operations in Gym TeamHub — the shared task board, certifications tracking, and time-off requests and approvals.

For: Owners & directors Coaches & staff

Beyond the directory, the Staff tab keeps track of who's doing what, and who's out when.

The task board

The Team View's Tasks tab is the shared to-do board:

  • Filter by staff, status, and priority.
  • Assign Task gives one task to several people at once.
  • Checkboxes select rows for bulk delete.
  • Each row's Notes column expands into a comment thread — the "did you order the grips?" conversation stays attached to the task.

Individual tasks (with due dates and priorities) also live on each staff member's own Tasks tab.

When someone else gives you a task, you get a notification. When anyone marks a task complete, the owners and directors get one too, except whoever marked it. Both come under Staff Tasks in your notification settings.

Time off

Staff submit time-off requests from their own page, and can cancel one while it's still pending. Requests land on the Time Off tab where owners and directors approve or deny them — and a badge counts what's waiting. Approved time off lands on the hub calendar, so coverage gaps show before they happen.

Certifications

Each profile's Certifications tab tracks USA Gymnastics membership, Safe Sport, background check, and CPR/First Aid — what's current and what's expiring, so renewals don't sneak up mid-season.

Tip

The Overview tab is the before-practice check: who's working today, what's pending, and what's overdue — one screen instead of three spreadsheets.

Last updated September 26, 2026

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