Injury tracking
Logging injuries in Gym TeamHub — report an injury on the gymnast's medical card, build an update history through recovery, and add a doctor's note.
When an athlete gets hurt, the details shouldn't live in one coach's memory. The injury log keeps the record on the gymnast's profile, where every coach — and the family — can see it.
Reporting an injury
On the gymnast's profile, the medical card has a Report Injury action: what happened, when, and the initial notes. You can add a doctor's note to the report as you fill it in.
Coaches & staff
Reported By starts on you, and lists the gym's staff in case you're logging it for someone else. Updates have the same list, under Updated By.
Updates build a history
As recovery progresses, add updates to the injury — cleared for bars, still no tumbling, released by the doctor. The updates stack into a timeline you can review any time, so "how long has that wrist been taped?" has an answer with dates on it.
Coaches & staff
The log is also your continuity tool: a coach covering the group, reading the profile before practice, knows what this athlete shouldn't be doing today, without anyone having to remember to mention it.
Parents
You can see your gymnast's injury log on their profile, so what the gym knows and what you know stay in sync.
You can also report an injury from the medical card, with a doctor's note if you have one, and add updates as recovery progresses. Each report and update is recorded as yours.
Doctor's notes
On the website, choose Add doctor's note on the injury, on the medical card (a resolved injury is under Show History). In the app, tap Add doctor's note on the injury (a resolved one is under Show History: tap it). Then Choose file — the app also has Choose photo and Take photo — and pick a PDF or a photo, up to 10 MB. Then Upload.
You can also add one doctor's note while you report the injury: pick the file under Doctor's note (optional) on the Report Injury form, and it is sent with the report. If the note doesn't go through, the report is still saved, and you can add the note on the injury.
An injury can hold more than one note, and you can add one any time after the injury is reported. A large file can take a few minutes on gym wifi. You can close the window you added it from and carry on: the injury says Uploading a doctor's note… while the file is on its way, so there's no need to add it a second time. Keep Gym TeamHub open until it finishes.
Each note is listed as Doctor's note · PDF or Doctor's note · Photo, with who added it and the time. Select it to open it. A note opens in your phone's or computer's own viewer, and some phones save a copy to their downloads when they do — that copy stays on that device until it's deleted there.
Once someone on staff opens a note a parent added, the note says who saw it and the date.
Who can open one: the gym's coaches and staff, and the gymnast's own parents. Other families can't.
Who can remove one: the person who added it, and the gym's owners and directors, with the trash icon beside the note. Removing a note deletes the file for everyone who could see it.
Parents
Each time you upload a doctor's note, you check a box to agree to the Terms of Service and the Privacy Policy. It's asked on every upload, and Upload stays off until the box is checked. When you add a note while reporting an injury, the box is on the report form, and Submit Report stays off until it's checked or the file is removed.
Coaches & staff
Staff aren't asked to check the box. A note a parent adds shows up on the same injury for you, and one you add shows up for them.
A note a parent added is marked New until someone on staff opens it. Your home screen shows how many new notes there are; select that card to see which gymnasts they're for.
Last updated October 4, 2026
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