Staff directory
The Gym TeamHub Staff tab — coach profiles, Team View with schedules and coverage, and each staff member's full record.
The Staff tab is the program's back office — profiles, schedules, tasks, and coverage for the coaching team.
Two views
- Team View — the whole staff at a glance, in three tabs: Schedules shows everyone's weekly schedule (one row per person, one column per day; click a cell to add a time block), Tasks shows all assigned tasks, and Overview is a quick look at who's working today, pending and overdue task counts, and a summary row per person.
- Individual — staff as cards; tap anyone for their full profile. This view is also where you invite new staff.
Copy Schedule stamps one person's whole week onto other staff — choose Replace or Merge when you apply it.
Manage roles in the header opens the Member Roles editor in Settings — where people move between staff roles, and the place to change the role of someone already in the hub, since a new invite code will not do it. Owners and directors both get there; promoting someone to director is owner-only.
The staff profile
Each staff member's page carries their full record in tabs:
| Tab | What it holds |
|---|---|
| Profile | Contact info, bio, hire date, emergency contact |
| Schedule | Weekly availability — days and hours |
| Responsibilities | Ongoing duties (warm-up lead, equipment setup) — recurring, not time-bound |
| Tasks | One-off to-dos with due dates and priorities |
| Certifications | USA Gymnastics membership, Safe Sport, background check, CPR/First Aid — what's current, what's expiring |
| Time Off | Requested and approved time off |
| Notes | Private notes visible only to owners |
Coaches & staff
Coaches see the directory too — the team list, profiles, and schedules — while the management tools (team schedule editing, task assignment) belong to owners and directors, and inviting new staff is owner-only. See Tasks and time off and Adding staff.
Last updated September 24, 2026
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